How to Rent Camera & Video Equipment


Step A:  Rental Account Agreement

Right (or control) Click on page to download the Rental Account Agreement in PDF form.  When the document is opened in Adobe Reader, be sure to enable the Typewriter Tool (in the tool bar above the pdf document) to fill in the appropriate spaces and email directly to ProGear.

Please note:  For first time renters, the rental charge will be collected at pick-up to establish credit card validity.  For subsequent rentals the charge will be collected upon return.

ProGear Rental Account Agreement
ProGear Credit Card Authorization Form

Step B:  Certificate of Insurance (COI)

Insurance protects us all and ProGear requires our customers to have a Certificate of Insurance (COI) on file.  Please be aware that there are many types of insurance and as such, a general Certificate of Liability may NOT protect you against damage, loss, or theft of rental photo equipment.  More often than not insurance companies require a special provision, or “rider” to be placed on your existing policy to name specific articles to be insured.

All policies submitted to ProGear are required to include at least the following:
1).  Name ProGear, LLC the additionally insured or loss payee
2).  Specifically state that the policy is for rented photo equipment (or equivalent verbiage)
3).  Policy value is equal to, or greater than, the replacement value of the rented equipment.

Please feel free to download a sample policy to help explain the requirements.  The text on the sample form in red, hi-lites the important information required on a policy.

As always, discuss with your insurance agency or agent, exactly what is covered and for what amount in your policy.

Sample Certificate of Insurance

Step C:  Studio Rental Contract (if renting the Studio)

If you wish to rent either Studio A or Studio B please download our Studio Rental Contract.  The form allows you to use the Typewriter Tool in Adobe Reader to fill in the appropriate spaces and email directly to ProGear.

By submitting the form and receiving confirmation from ProGear, it will serve as a guarantee of your reservation and also explain the requirements and guidelines of ProGear’s rental studios.  We want your experience to be as successful and safe as can possibly be for you and your clients.

ProGear Studio Rental Contract