How to Rent Camera & Lighting Equipment from ProGear

2 ways to establish a security deposit to rent equipment:

Deposit Terms for Rental

1: Use A Personal Credit Card (Card Owner Must Be Present)

At the time of pick up, provide us with your Credit Card (not debit card) and a VALID Federal or State ID. We will process a pre-authorization of the card for approximately 75% of the equipment value. That amount will be immediately reversed once the gear is returned. This is not a charge but a temporary Credit Line Hold. The only charge you will see on your account is the final cost of the rental.

2: Establish An Operating Account (No Credit Card Pre-Authorization Required)

To establish a permanent account with ProGear, a customer must provide the following items:

A) A Certificate of Insurance that includes a rider that covers rental equipment and the insured amount.

(Policy MUST be at least 6 Months Old and from a US Based Carrier)

Insurance protects us all and ProGear requires our customers to have a Certificate of Insurance (COI) on file. Please be aware that there are many types of insurance and as such, a general Certificate of Liability may NOT protect you against damage, loss, or theft of rental photo equipment. More often than not insurance companies require a special provision, or “rider” to be placed on your existing policy to name specific articles to be insured.

All policies submitted to ProGear are required to include at least the following:

  1. Name ProGear, LLC the additionally insured or loss payee.
  2. Specifically state that the policy is for rented photo equipment (or equivalent verbiage).
  3. Policy value is equal to, or greater than, the replacement value of the rented equipment.

Please feel free to download a sample policy to help explain the requirements. The text on the sample form in red, hi-lites the important information required on a policy.

As always, discuss with your insurance agency or agent, exactly what is covered and for what amount in your policy.

B) Our Rental Agreement Form and required Credit Card information and IDs.

Please note that ProGear does not store any credit card or personal information in electronic form for your protection.

FAQs

How do I make a rental reservation?

You can reserve online at www.progearrental.com or give us a call at 312-376-3770 for immediate confirmation of your order.

  • Weekday Rate: $1X for 24 hours (1 day)
  • Weekend Rate: $1X from 3 PM Friday – 10 AM Monday
  • Weekly Rate: $3X for 7 days

Our standard hours are Monday through Friday, 8 AM-5 PM. Pick-up and drop-off times are at the customer’s request.

No. Not at this time.

No.

Yes, but you must meet our insurance or deposit requirements.

  1. Certificate of Insurance (COI): Your policy must name ProGear as the loss payee and additional insured.
  2. Credit Card Pre-Authorization: A temporary hold is placed on your card. It is not a charge. Once equipment is returned, we remove the hold and charge the rental fee.

Here are the Rental Agreement and Certificate of Insurance (example) documents.

We place a temporary hold until the gear is returned in good condition. Then, we remove the hold and charge your card for the rental.

Please call us as soon as you know you will no longer need the equipment.

Credit card or cash.

Yes, sales tax is added to the rental fee.

Yes, unless arrangements are made in advance.

No.

No, as long as everything is acceptable and verified

Yes, but it must be pre-arranged and includes additional fees.

You may test individual pieces of gear, but not a full order.

We’ll walk you through the gear features, but it’s the photographer’s responsibility to know how to use the equipment.

Yes. Shipping costs and extra rental days (for transit time) will be charged.

Contact us immediately, then notify your insurance company. If you used a credit card deposit, your card will be charged for the replacement cost.

  • A valid driver’s license and a matching credit card for the security deposit

OR

  • Certificate of Insurance and a completed Rental Account Agreement form that has been approved

Not at this time.

Here are the Rental Agreement and Certificate of Insurance (example) documents.

SAMPLE COI
RENTAL AGREEMENT

How to Rent Camera & Lighting Equipment from ProGear

Two ways to establish the security deposit to rent equipment:

Deposit Terms for Rental

1: Use a Personal Credit Card (card owner must be present)

At the time of pick up, provide us with your Credit Card (not debit card) and a VALID Federal or State ID. We will process a pre-authorization of the card for approximately 75% of the equipment value. That amount will be immediately reversed once the gear is returned. This is not a charge but a temporary Credit Line Hold. The only charge you will see on your account is the final cost of the rental.

2: Establish an Operating Account (NO Credit Card Pre-Authorization Required)

To establish a permanent account with ProGear, a customer must provide the following items:

A) A Certificate of Insurance that includes a rider that covers rental equipment and the insured amount.

(Policy MUST be at least 6 Months Old and from a US Based Carrier)
Insurance protects us all and ProGear requires our customers to have a Certificate of Insurance (COI) on file. Please be aware that there are many types of insurance and as such, a general Certificate of Liability may NOT protect you against damage, loss, or theft of rental photo equipment. More often than not insurance companies require a special provision, or “rider” to be placed on your existing policy to name specific articles to be insured.
All policies submitted to ProGear are required to include at least the following:
1). Name ProGear, LLC the additionally insured or loss payee
2). Specifically state that the policy is for rented photo equipment (or equivalent verbiage)
3). Policy value is equal to, or greater than, the replacement value of the rented equipment.
Please feel free to download a sample policy to help explain the requirements. The text on the sample form in red, highlights the important information required on a policy.
As always, discuss with your insurance agency or agent, exactly what is covered and for what amount in your policy.

B) Our Rental Agreement Form and required Credit Card information and IDs.

Please note that ProGear does not store any credit card or personal information in electronic form for your protection.

PLEASE ENTER YOUR INFORMATION TO HAVE US EMAIL YOU THESE FORMS DIRECTLY, OR CLICK THE BUTTONS TO DOWNLOAD.

SAMPLE COI
RENTAL AGREEMENT

FAQs

How do I make a rental reservation?

You can reserve online at www.progearrental.com or give us a call at 312-376-3770 for immediate confirmation of your order.

  • Weekday Rate: $1X for 24 hours (1 day)

  • Weekend Rate: $1X from 3 PM Friday – 10 AM Monday

  • Weekly Rate: $3X for 7 days

Our standard hours are Monday through Friday, 8 AM-5 PM. Pick-up and drop-off times are at the customer’s request.

No. Not at this time.

No.

Yes, but you must meet our insurance or deposit requirements.

  1. Certificate of Insurance (COI): Your policy must name ProGear as the loss payee and additional insured.

  2. Credit Card Pre-Authorization: A temporary hold is placed on your card. It is not a charge. Once equipment is returned, we remove the hold and charge the rental fee.

Here are the Rental Agreement and Certificate of Insurance (example) documents.

We place a temporary hold until the gear is returned in good condition. Then, we remove the hold and charge your card for the rental.

Please call us as soon as you know you will no longer need the equipment.

Credit card or cash.

Yes, sales tax is added to the rental fee.

Yes, unless arrangements are made in advance.

No.

No, as long as everything is acceptable and verified

Yes, but it must be pre-arranged and includes additional fees.

You may test individual pieces of gear, but not a full order.

We’ll walk you through the gear features, but it’s the photographer’s responsibility to know how to use the equipment.

Yes. Shipping costs and extra rental days (for transit time) will be charged.

Contact us immediately, then notify your insurance company. If you used a credit card deposit, your card will be charged for the replacement cost.

  • A valid driver’s license and a matching credit card for the security deposit

OR

  • Certificate of Insurance and a completed Rental Account Agreement form that has been approved

Not at this time.

Here are the Rental Agreement and Certificate of Insurance (example) documents.